System capabilities
Comprehensive questionnaire to identify gaps
The system includes a comprehensive and structured questionnaire to identify gaps in organizational compliance with the requirements of the Privacy Protection Law. The questionnaire allows the supervisor to map the current situation in the organization, identify weaknesses, and prioritize the actions required to improve the level of compliance.
Summary of findings using AI
A built-in AI engine analyzes the questionnaire responses and produces a detailed summary of findings. The summary presents a clear picture of the organization's compliance level, highlights critical weaknesses, and provides actionable insights for improvement.
Annual work plan using AI
Based on the analysis of the findings, the AI engine automatically builds an annual work plan tailored to the organization. The plan includes prioritized tasks, recommended schedules, and milestones to track progress.
Management and monitoring dashboard (Dashboard)
The ProDPO system includes an advanced management dashboard that provides the Data Protection Officer (DPO) with a comprehensive and up-to-date snapshot of the organizational compliance status, all on one screen.
DPO as a Service (MSSP) support
The system supports a multi-client service model, which allows privacy providers providing external DPO services to manage all organizations under their responsibility from a single interface. This capability significantly streamlines the work of service providers and enables centralized management, tracking of each client's compliance status, and unified documentation.
Strategic recommendations
The strategic recommendations transform the supervisor from a reactive entity to an proactive and leading entity, capable of presenting management with a clear vision and a data-based action plan for effective privacy management in the organization.
Complete document and form library
The system contains all the documents and forms required for the DPO's work, including: a request form for viewing/changing/deleting information, a registration form for employees who have undergone privacy awareness training, letters of appointment for the Privacy Protection Officer and the Information Security Officer, policy documents, etc.
Employee awareness training materials
The system includes ready-to-use professional presentations on the following topics: employee awareness of privacy protection – principles, data subject rights and organization obligations, information security awareness – rules of conduct, identifying threats and dealing with security incidents.
Quick links to the Privacy Authority
A convenient interface that centralizes direct links to all relevant topics at the Privacy Protection Authority, including reporting security incidents, submitting requests, and ongoing updates.
Management of internal organizational databases
In light of the cancellation of the obligation to register databases in the Database Registry (except in specific cases), the system provides a dedicated module for documenting and managing databases in an organization. The module enables the preservation of organizational knowledge, management continuity in cases of personnel changes, and full documentation of the characteristics of each database.
Secure and encrypted document storage
The system allows for the secure uploading and storage of organizational documents related to privacy management. All documents are stored with advanced AES-256 encryption.
Automatic document labeling
When registering for the system, you can upload your organization's logo. The system automatically updates all forms and documents with the organizational logo, so that every document produced from the system carries the organization's branding identity and appears as an official internal document.